📍 Trip Details
Name of the show, event, or job. Used in the printed quote header and export filename.
Full street address, city/state, or zip. More detail = more accurate mileage.
Full street address, city/state, or zip of the venue or drop-off.
Auto-calculated from addresses, or type to override manually.
Toggle ON to double the mileage (gear out + gear back). Default: ON.
0 total mi
Fuel prices vary by season. Summer = higher, winter = lower. This auto-adjusts the estimate.
Fuel prices are calculated automatically based on where you'll be driving. Regions are detected from your origin, midpoint, and destination.
Enter addresses & calculate mileage
🚚 Vehicle
Own
Rent
Choose the truck/van for this run. MPG, fuel type, and tank size auto-populate.
MPG
—
Fuel
—
Tank
—
Truck Rental (Penske/U-Haul)
$—
Date you pick up the truck from Penske/U-Haul.
Date you return the truck. Rental days = return − pickup.
⚠ No pickup/return dates set — rental is estimated from driving days only. Penske bills for every calendar day the truck is in your possession. Switch to Manual below to enter actual days.
Auto
Manual
Base daily rental rate from Penske/U-Haul. Override with your actual quote.
Mileage charge from Penske. Typically $0.27–$0.30/mi for commercial.
Add-On Fees
Damage Waiver (LDW)
$
/day
Liability Insurance
$
/day
Environmental Fee
$
/day
Licensing Recovery Fee
$
/day
Estimated Tax
%
⛽ Fuel Pricing
Auto-Estimated Price/Gal (weighted by route)
$—
Leave blank to use the route-weighted auto price. Enter a value to override.
Tank
— gal
Gallons
—
Fuel Stops
—
📅 Trip Duration
Auto
Manual
Auto: calculated at 450 mi/day max from total miles. Manual: type your own driving day count.
👷 Labor (2 Techs)
Daily rate per technician for driving days. Default: $265/day. Set driving days above (auto or manual).
Driving Labor Total
—
On-site labor is calculated separately.
➕ Additional Costs
DEF Fluid
Diesel Exhaust Fluid: ~3% of diesel gallons × $4.25/gal. Diesel vehicles only.
$—
Overnight Lodging
Rate, nights, and rooms are all editable. Nights auto-fills from driving days; rooms defaults to 2 (one per tech). Override any field as needed.
$
/room/night ×
nights ×
rooms
Per Diem
Daily per diem allowance per person for meals and incidentals. Auto uses driving days × 2 techs. Manual lets you set custom days and people.
Auto
Manual
Miscellaneous
Auto-scales: $200 base + $50 per driving day. Acts as a buffer for floating costs that are hard to predict upfront — venue parking, highway tolls, ferry fees, supplies, and the gap between estimated and actual expenses (fuel overruns, extra mileage, higher-than-expected rates). Override by typing your own amount.
parking · tolls · ferry · cost overrun buffer
⚙️ Advanced Settings — default rates & markup (saved in browser)
Percentage added on top of internal cost for the client-facing quote. Default: 30%.
Price of Diesel Exhaust Fluid per gallon. Default: $4.25.
Maximum miles a driver covers per day. Used to calc driving days. Default: 450.
Average speed for driving hour calculations. Default: 55 mph.
Estimate Summary
—
Enter details to calculate…
Internal
$0
Client Quote
$0
Internal $/mi
$0.00
Client $/mi
$0.00
Cost Breakdown
Category
Amount
% Total
Markup: 30% → Client pays $0 over internal cost
💡 Booking Tips
Calculate mileage and select a travel month to see tips…